SOUPS 2024 Instructions for Presenters

These instructions are for presenters at the Twentieth Symposium on Usable Privacy and Security (SOUPS 2024). If you wish to submit a paper or deliver a talk at another upcoming USENIX event, please review the open Calls for Papers and Calls for Participation for our upcoming USENIX conferences.

Visa

If you need an invitation letter to apply for a United States visa to attend the symposium, please contact the Conference Department as soon as possible. Visa applications are reportedly taking more than two months to process. Please identify yourself as a presenter or an author, and include your mailing address in your email request.

Preparing Your Paper for Publication

  1. Final papers deadline. A PDF of your final paper is due via the submissions system by Monday, June 10, 2024. This is a hard deadline. No extensions will be granted. If you have questions about the requirements shown below, contact the Production Department.
  2. Maximum page length. Final papers should be no longer than 12 pages (excluding acknowledgments, bibliography, and appendices) and up to 20 pages total including acknowledgments, bibliography, and appendices. Any additional pages beyond the 20-page limit must be approved by the Technical Papers Co-Chairs.
  3. Paper format. Papers must use the SOUPS formatting template (available for MS Word or LaTeX), and be submitted as a PDF via the submission system by Monday, June 10, 2024. If you have questions, please contact the USENIX Production Department.
  4. Embed all fonts in your final paper PDF.
  5. Apply Optical Character Recognition (OCR) to your final PDF so it is searchable.
  6. Page numbers must be suppressed on your final paper PDF.
  7. Certify your final paper's title, author, and abstract in HotCRP. The final PDF's title and author information, including author order and affiliation, and the abstract, must exactly match the information entered into the HotCRP submission system. Please update the information in HotCRP as necessary, then check the certification checkbox. Please note: if you make any changes after you check the certification checkbox, you will need to check the box again.
  8. Sign the consent to publish form. Each author must sign a consent to publish form, which allows USENIX to publish the paper as well as any slides, audio, and/or video of your presentation. USENIX makes these freely available as part of our commitment to open access. Please review and e-sign the form. If you are the lead author, please be sure all of your co-authors sign a form as well.
  9. Use of images, audio, and video in your materials. It is very important that you secure permission to use copyright-protected materials in your slide deck, paper, presentation video, or any other materials used at our event or submitted for publication. Even when using an item with a Creative Commons license, you must read and comply with the terms of the license.

    USENIX receives copyright infringement notices from time to time, resulting from authors or speakers using copyright-protected materials without proper licensing or attribution. When this happens, we have to unpublish the work in question until/unless the issue is resolved. Licensing fees may be incurred, even when the work is unpublished, and USENIX will bill the author or speaker for any costs incurred. When possible, USENIX will refer the complainant directly to the author or speaker, who will be solely responsible for resolving the complaint.
  10. Embargo requests. All papers will be available online only to registered attendees before the symposium. If your accepted paper should not be published prior to the event, please notify the Production Department. The papers will be made available online to the public beginning on the first day of the symposium.

Preparing Your Paper Presentation

  1. Designate Your Paper Presenter. The authors of each paper must designate one co-author to present the paper at the symposium via the Presenter Information form provided by the program co-chairs in the acceptance notification email. The deadline to complete this form is Monday, July 22, 2024.

    If the paper presenter changes before the event, you are responsible for notifying the Conference Department so they can confirm that the new presenter is registered for the event. This information is required to ensure that all SOUPS 2024 paper presenters are accounted for on the day of their presentation.
  2. Registration. Authors presenting their papers must register to attend the symposium. Registration information will be available on the SOUPS 2024 website in May. Authors will also receive information about registration via email from the Conference Department. Please note: If the conference registration fee poses a financial hardship for the presenter of the refereed paper, the presenter must contact the Conference Department with a description of their circumstances.
  3. Presentation equipment. We will provide the following equipment:
    • 1 LCD projector
    • 1 screen
    • 1 wired lavalier microphone
    • Cables and extension cords
    Note that laptops are not provided. In addition, presentation slides should be saved locally on the presenter's laptop rather than in the cloud.
  4. Presentation slides. Slides should be set up for a 16:9 aspect ratio. In order to make the content of your presentation available on the USENIX website immediately after the symposium, please email a PDF of your slides to slides@usenix.org as soon as possible after your presentation.

Instructions for Invited Speakers

  1. Registration. The Conference Department will contact you with instructions for registering for the symposium online. All speakers must be registered to attend the symposium.
  2. Sign the consent to publish form. All speakers must sign a consent to publish form, which allows USENIX to publish any slides, audio, and/or video of your presentation. USENIX makes these freely available as part of our commitment to open access. Please review and e-sign the form.
  3. Presentation equipment. We will provide the following equipment:
    • 1 LCD projector
    • 1 screen
    • 1 wired lavalier microphone
    • Cables and extension cords
    Note that laptops are not provided. In addition, presentation slides should be saved locally on the presenter's laptop rather than in the cloud.
  4. Presentation slides. Slides should be set up for a 16:9 aspect ratio. In order to make the content of your presentation available on the USENIX website immediately after the symposium, please email a PDF of your slides to slides@usenix.org as soon as possible after your presentation.

Contact

If you have questions, please contact the SOUPS 2024 Technical Papers Co-Chairs, Katharina Krombholz and Mainack Mondal, or the USENIX Production Department.